Introduction – what is personal data?
In certain cases, personal data is disclosed in conjunction with contacts with the ECA Foundation. ”Personal data” means all type of information, which directly or indirectly can be related to a natural person who is alive. The ECA Foundation is controller and responsible for the handling of personal data provided via www.eca-foundation.org. Presented below is a description of the guidelines applied by the ECA Foundation with respect to the processing of personal data etc. Additional guidelines may apply in particular cases. The guidelines do not restrict the rights set forth pursuant to law or any other legally binding provisions.
The ECA Foundation's general provisions regarding personal data
The general provisions entail that the ECA Foundation shall at all times process personal data with respect for the person’s integrity and that the ECA Foundation endeavors to handle a person’s personal data with approval from the person concerned. Personal data that may be regarded as sensitive (for instance personal ID numbers) are processed only if there are strong reasons to do so. the ECA Foundation discloses personal data to parties outside the ECA Foundation only where it is clear that the legal conditions for doing so have been met.
Compilation of personal data
www.gmp-compliance.org can normally be visited without personal data or similar information being collected. We then compile only information which is used for statistical purposes and the visitor remains anonymous. Examples of such information are the time of the visit, the length of the visit and which pages were visited.
However, so-called cookies are used in conjunction with visits to www.eca-foundation.org (see below). The visitor can also voluntarily provide his or her personal data to the ECA Foundation via the web site. Furthermore, the ECA Foundation can obtain access to personal data when a person provides his or her data to the ECA Foundation via letter, e-mail, telephone, etc. or through the ECA Foundation obtaining data from public registers, etc.
The ECA Foundation compiles personal data only for certain determined purposes. The general purpose is normally to carry out a service (or equivalent) requested by the person in question. The ECA Foundation does not process personal data for purposes that are incompatible with the original purpose.
The ECA Foundation endeavors to handle a person’s personal data with approval from the person concerned. Granted consent can at all times be withdrawn. In such case, the ECA Foundation will not process personal data further or update previously provided information regarding the person, where consent is a prerequisite for processing of the personal data.
A person who is opposed to personal data being used for DM is entitled to give written notice thereof to the ECA Foundation and thereby avoid receiving DM.
In conjunction with all DM, the ECA Foundation matches personal data against a register of blocked DM access (by mail, e-mail, telephone or suchlike). E-mail messages contain a link by which it is possible to register that one no longer wishes to receive marketing by e-mail.
The ECA Foundation takes technical and organisational measures to protect the personal data that is processed so that the data is not lost, distorted, manipulated or becomes available to unauthorised persons. The measures are aimed at achieving a security level which is sufficiently high, taking into consideration the technical possibilities available.
The ECA Foundation does not store personal data any longer than is necessary. Where personal data is no longer required, it is removed. This applies, for instance, where a question has been answered or where a contractual relationship has ceased and the dealings between the parties have been finally settled. In certain special cases, however, the information may need to be saved also thereafter, for instance for statistic or accounting purposes.
Right to obtain information and rectification
Any person is entitled, upon request and free of charge, once a year to obtain information as to the extent to which his or her personal data is processed by the ECA Foundation. Where such personal data is to be found at the ECA Foundation, the person concerned may, upon request, obtain information as to which personal data is processed, from where it has been obtained, the purpose or purposes for which processing takes place and the party or parties to whom the data is disclosed.
A request for information concerning the processing of personal data must be made in writing by letter and must be signed by the person who requests information regarding his or her data. The ECA Foundation sends the answer to the address being registered by the ECA Foundation.
Any person is entitled to request rectification, blocking or deletion of personal data which is incorrect or which has been processed in violation of governing law. The ECA Foundation is obliged to take such measures.
What is a cookie?
A cookie is a small text file that the web site saves on the visitor’s computer. Cookies are used in many web sites to give visitors access to different functions. The information in the cookie makes it possible to follow a visitor’s surfing.
The information on this page applies to Concept Heidelberg GmbH and the web site www.eca-foundation.org, unless otherwise stated.
In those cases where this web site contains links to other web sites within or outside the ECA Foundation, the information does not apply to such web sites. Nor is Concept Heidelberg GmbH otherwise responsible for the content of such web sites.
Amendments to the personal data provisions
In the event of amendments to the ECA Foundation's provisions regarding the processing of personal data, such amendments will be announced on this page. The provisions may, for instance, be amended in the event of changes in legislation. Where the processing of personal data is governed by an agreement with the customer, the contract provisions will, however, remain in force until they are amended, unless they are incompatible with law or any other legally binding provision.
Concept Heidelberg GmbH has been entrusted by the ECA Foundation to manage this webpage and the handling of data accordingly.
Contact – personal data protection officer
Concept Heidelberg GmbH has a personal data protection officer. Queries concerning Concept Heidelberg GmbH's processing of personal data may be submitted to him at info (at) concept-heidelberg.de.